【How to Apply Canadian Passport in Japan】Simplified Passport Renewal Application

This page is intended to help you gather all necessary documents to apply for a Simplified Passport Renewal in Japan or from outside Canada.

Who is eligible to use Simplified Passport Renewal?

If you have a 5 year or 10 year Canadian passport, check below to see if you can renew your passport using Simplified Passport Renewal procedure.

In order to be eligible, you must meet ALL of the following criteria:

  • You were at least 16 years of age at the time of your previous passport application
  • The name on the renewal application form is exactly the same on your passport ID page
  • Is not damaged
  • Was never reported lost or stolen
  • Your most recent passport
    • Was issued to you after April 30th, 2006
    • Is still valid or expired for no more than one (1) year
    • Was/is valid for five (5) years (if you had a limited validity passport, you are not eligible for a simplified renewal procedure)

As said above, if you meet all above criteria, you are eligible to renew your passport using Simplified Renewal.


If not, you will need to apply using General Passport Application procedure.

For General Passport Application, check below article!

『【How to Apply Canadian Passport in Japan】General Passport Application』


For those who has a passport with full visa pages, you can also apply using simplified renewal given that you meet all the criteria above.


What documents you need to prepare for Simplified Renewal?

1) Application Form

Download the application form PPTC482 (Eng) / PPTC483 (Fr).

Be careful, the application forms are different if you are applying from Canada & USA and applying from abroad.


2) Two (2) Photographs

Submit two (2) identical photos.

The photo size should be 5cm x 7cm or 5cm x 5cm and the background color white or light grey.

It should comply with the photo specification.


On the back of the photo, write down the address of the photo studio and the date the photo was taken in English or French and not in Japanese.


3) Current/Previous Passport

This passport will be cancelled and returned together with the new passport.


4) Fee

The fee 5 year passport is CAD$190 and 10 year passport is CAD$260.

There are 3 methods of payment:

  • credit card (either Visa or MasterCard) – credit card authorization form
  • Cash in Canadian dollars
  • Japanese Postal Money Order (Futsu Kawase Shosho/普通為替証書)
    *The Embassy will not accept cash in Japanese Yen.


5) LetterPack Plus

Submit also a LetterPack Plus envelope addressed to you should you wish to receive the new and your previous passport by mail.

LetterPack Plus is available at the Post Office of most of the convenience stores for 510 yen.

How to submit your application

You can either submit in person or by mail.


If you are submitting in person, you need to submit all necessary documents to the Consular Section of the Embassy of Canada.

Service hours are Mon.-Fri. between 9:30am – noon.

Appointments are not necessary.

Click here to check the Embassy Holidays.


If you are submitting your application by mail, use traceable mail and enclose an additional self-addressed return envelope “Letter Pack Plus” to have the passport mailed back to you.

*As stated above, “Letter Pack Plus “can be purchased at post offices and also in major convenience stores at 510yen.

<<  Mailing address >>
Consular Section
Embassy of Canada
7-3-38 Akasaka,
Minato-ku, Tokyo

How long does it take to receive the new passport?

The actual passport printing is done in Canada and they do state on Embassy website that it takes 20 business days to receive the new passport once all necessary documents are submitted.


So it is better to plan ahead and prepare for your new passport application.


Thank you for reading my blog!



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