【How to Apply in Japan】Check if you are applying for Canadian citizenship certificate and passport at the same time!

If you are applying for Canadian citizenship certificate and Canadian passport at the same time, there are additional documents you must submit.

For Canadian Citizenship certificate application process, see my other article:

“【How to Apply in Japan】Application for the Canadian Citizenship Certificate for those born in Japan”


For Canadian Child passport application, see my other article:

“【How to Apply Canadian Passport in Japan】Child Passport Application”.

What additional documents you need to prepare?


1) PPTC116 Form (Limited Validity Passport Notice)

Download the PPTC116 form.

Remember, if you are applying on behalf of your child, the applicant is not your child but one of the parents.

So under “Name of the Applicant”, write down the name of one of the parents and not your child’s name.

The signature again should be the signature of the applicant and not the child’s signature.

Also, the signature should match the signature on the copy of applicant’s ID (applicant’s passport).

2) Proof of travel 

Submit a copy of the flight itinerary or e-ticket.

The flight itinerary should be international flights and not domestic ones.


If the application is for the child, the name of the passenger should include the name of the relevant child and parent’s name who is travelling with the child.


How to submit your application

You can either submit in person or by mail.

If you are submitting in person, you need to submit all necessary documents to the Consular Section of the Embassy of Canada.

Service hours are Mon.-Fri. 9:30am – noon. Appointments are not necessary.

(Embassy holidays: http://www.canadainternational.gc.ca/japan-japon/offices-bureaux/dates-closed-jour-fermeture.aspx?lang=eng ).


If you are submitting your application by mail, use traceable mail and enclose an additional self-addressed return envelope “Letter Pack Plus” to have the original documents mailed back to you.

*”Letter Pack Plus “can be purchased at post offices and also in major convenience stores at 510yen.

<<  Mailing address >>
Consular Section
Embassy of Canada
7-3-38 Akasaka,
Minato-ku, Tokyo

How long does it take to receive the actual certificate and passport and how to receive them?


The actual process is done in Canada and it will take between 4 months up to a year to receive the actual Canadian citizenship certificate once all necessary documents are submitted.

Once the Canadian citizenship certificate arrives at the Embassy, you can either go to the Embassy and pick it up in person or ask the personnel at the Embassy to send it to you on Cash on Delivery (with tracking number).

The delivery fee will be on you.

For passport application, it takes 20 business days to receive the new passport once all necessary documents are submitted.

If you submitted the self-addressed LetterPack Plus envelope, you will receive it by mail.

If you are going to pick up the new passport in person, the consular window is open on Mon.-Fri. 9:30 – 12:00 or 14:00-17:00.


You do not have enough time and need a temporary passport?

If your flight is to depart soon and cannot wait for a regular passport to be issued, the last resort is to apply for a temporary passport.

If this is the case, see my other article “【How to Apply in Japan】Canadian Temporary Passport Application“.



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